Essential Crew Documents
Programme & Maps
MAP & DIRECTIONS v1
OVERVIEW PLAN v4
DETAILED PLAN v18
PROGRAMME v8
Tent & Trader Pitch List v4
Event Risk Assessment
Method Statements
You are legally required to read your relevant method statement
Crew registration times
If you are not actually build crew, please do not arrive until Wednesday 12:00 we only have enough power, water and loos to accommodate build crew!
- Mon: 08:00-22:00 North Gate
build crew ONLY - Tues: 08:00-22:00 North Gate
build crew ONLY - Weds: 08:00-22:00 either North Gate or Main Gate
- Thurs: 10:00–22:00 Main Gate
- Fri: 10:00-22:00 Main Gate
- Sat: 10:00-17:00 then 18:00-22:00 Main Gate
- Sun: registration shut
No one is allowed on site unless they have been registered and are wearing their wristband.
Crew Catering Times
- Breakfast: 8am-10am
- Lunch: 12pm-2pm
- Dinner: 5:00pm-7:00pm
Services times for Crew Brew are as follows:
Most crew sort out their own meals or you can buy from crew brew at a reduced price if you show your crew wristband
some core crew will be given meal tokens from their crew chief. These can be used at crew brew
Late night crew ie. lighting operators or sound engineers can get a token to eat from general guest caterers after crew brew hours - again these will come from your crew cheif
SPECIAL REQUEST
Please get a subscription membership (you need to be logged in)
CLICK HERE
Regular crew are requested to get themselves at least the £60 basic level of subscription membership. Thank if you already have one!
It's a small contribution to make to something we all love. We need to ask because we have high crew numbers in relation to ticket sales. We want to accommodate all the wonderful crew who've contributed so much over the years but at the moment the balance is way out. We either shed half the crew or ask you all to contribute something to help us keep the show on the road.
Please use the bars!
We've always been very relaxed about people bringing a few campsite supplies with them but last year the bars weren't getting nearly enough business. Unlike EVERY other festival we don't prevent people from bringing drinks or confiscate bottles at the gate. We'd like not to have to do that but there needs to be a fair use understanding between us. A few bottles is fine but a full bar to run all weekend at your campsite is really not. Our new bar company are providing a terrific service, with a great crew and fairly priced drinks.
Were making an appeal to your better nature and sense of fairness to help us with this.
IMPORTANT
CREW CAR PARKING - NEW!!
We've totally had enough of trying to coax people to move their cars to the car park after their timed parking card has expired. Most people move their cars when they should but there are always 30 or 40 each year who take the piss. So this year we're getting mediaeval on the offenders arses - we'll immediately CLAMP any car that overstays the time on the parking card - or doesn't display the parking card. The release fee will be £250 and we won't make any exceptions. We REALLY REALLY don't want to clamp ANYONE at all - but enough is enough.
INSURANCE
All Crew need to have their own Public Liability & personal Insurance.
Traders & Caterers please make sure you've sent copies of your documents to Gigi
NO DOGS - NO EXCEPTIONS
We cannot accommodate your pets. Your darling pooch, however lovely, is a health hazard in a festival environment. If you turn up with one or you smuggle one in, you will be asked to leave.
RESPECT THE LAND
This is a site of 'special scientific interest', It's our responsibility to take care of it and not to do any damage
Please leave the park exactly as we find it.
Please also check the guest area page for general info that applies to everyone.
DO NOT COME EARLY
ONLY working BUILD crew on site Mon-Weds before the party.
We don't have enough water, sanitation or power in place to accommodate a full crew until Wednesday 12:00
USE 'KILWORTH GATE' aka NORTH GATE
What 3 Words:
///pocket.user.frostbite
No access to the site until Monday morning July 7th 09:00
Build Crew: Can arrive from on Sunday morning (July 5th) ready for an early start on Monday
GIVE! CREW
ARRIVAL
CREW REGISTRATION TIMES
If you are not actually build crew, please do not arrive until Wednesday 12:00 we only have enough power, water and loos to accommodate build crew!
- Mon: 09:00-22:00 North Gate
build crew ONLY - Tues: 10:00-22:00 North Gate
build crew ONLY - Weds: 10:00-22:00 either North Gate or Main Gate
- Thurs: 10:00–22:00 Main Gate
- Fri: 10:00-22:00 Main Gate
- Sat: 10:00-17:00 then 18:00-22:00 Main Gate
- Sun: registration shut
No entry without a wristband
No one is allowed on site unless they have been registered and are wearing their wristband.
If you need to drive on site, you will be issued a timed car pass at registration which will allow you 2 hours to drop off your kit and move your car to the Monument car park which is just across the road from the Kilworth Gate.
NB. any vehicle without a clearly visible, valid car pass will get CLAMPED!
Security will charge £250 to release the vehicle.
RE-ADMISSION IS TO BE AVOIDED
Make sure that once you are on site you don't need to leave until the end of the event or your specific job is over. If you absolutely must leave the site you will need to clear it with security at the gate. NB Tom the Shop will be on site from Wednesday to Monday selling essentials.
CREW CAMPING
WARNING!
If you camp under a tree it's ENTIRELY at your own risk.
CAMPING UNDER TREES IS DANGEROUS - DON'T DO IT
Many of the trees are very old and branches often fall off without warning. You could easily be killed if one lands on you.
This is impossible for us to monitor so if you still decide to camp under a tree in spite of our advice, leave at least a 3 meter gap from the trunk
Crew Camping Areas
Crew can camp anywhere in the Main Camping area or Crew Camping areas
If you want to camp with friends who are not crew please relocate to the Main Camping field to be together rather than overcrowd the Crew Camping Area.
CREW CAR PARKING - NEW!!
If you do not have an Essential Vehicle Pass, please move your vehicle to the car park as soon as you've dropped off your stuff. You will be given a timed temporary pass at reception that allows you 2 hours to do this.
We've totally had enough of trying to coax people to move their cars to the car park after their timed parking card has expired. Most people move their cars when they should but there are always 30 or 40 each year who take the piss. So this year we're getting mediaeval on the offenders arses - we'll immediately CLAMP any car that overstays the time on the parking card - or doesn't display the parking card. The release fee will be £250 and we won't make any exceptions. We REALLY REALLY don't want to clamp ANYONE at all - but enough is enough.
Don't camp or park in the access lanes or pitch tents too close together in case the emergency services need access.
Essential Vehicle Passes can we obtained from the Site Office - We only issue them for REALLY essential vehicles
Crew Camper Vans
Crew live-in vehicles with a Crew Camper Van Pass (issued free at reception) will be allowed in the Crew camping area.
If you prefer camp in the Main Camping field, you need to buy a discounted CREW-MAIN-AREA-CAMPERVAN-PASS
(Once you've had confirmation of your Crew Ticket > login >go to Buy Tickets > pay for a Crew Campervan Pass).
If your camper is really big, please park at the edges of the field so you don't mess up everyone else's view. There is a preferred RV area marked.
Power for a few camper vans may be available if we have any spare but you’ll need to buy a Power Hookup Token from John Love.
WE DO NOT SUPPLY FREE POWER!
If you want a Power Hook up you need to buy this advance from the website (login and click 'Buy Tickets') This entitles you to 1x16a supply. Pick up your token at reception when you arrive. Camp close to one of the distribution points.
exceptions: those using power for an absolutely essential production specific purpose
CAMP FIRES
You may have a fire by your camp but you MUST use a FIRE DISH
Firewood for sale from CONWAY 07766 180318 you'll see him on a quad bike with a trailer full of wood
You may take fallen wood from the woods - but PLEASE don't steal wood from the farm
Don't leave any trace of ash, or singed grass, or digging
Leave the park exactly as you find it
FIRE SAFETY
Get out - Stay out - Alert Security, Site office or Paramedics.
Tent fires are extremely dangerous - and very fast
Stay calm - move quickly - get everyone out and clear from the area.
Ensure that tents, campers or caravans are kept at least 3 metres apart.
Bring the correct extinguishers (Wood/paper = water/Electrical = CO2) - and make sure they're up to date
If you use LPG, keep it separate and locked
If you have anything electrical make sure it's PAT tested
CREW BREW & CREW MEALS
CREW BREW - NEW!!
All crew catering now comes from just one place. There will be a NEW marquee with seating dining in the same position as the old crew brew caravan: No.38 on the Site Plan
Everyone with a CREW WRISTBAND can buy good food CHEAPLY from CREW BREW at specified meal times:
Breakfast 08:00-10:00 Lunch 12:00-14:00 and Dinner: 17:00-19:00
Tea, coffee & biscuits will be available all day.
CREW KIDS
Any under 18 year olds must be accompanied by their own parent or court appointed guardian or they will not be allowed on site.
At least one of the parents must also be properly registered on the House of Honey website where they can register their children in their records and buy them a kids crew ticket at £30 per child or £50 for teens. Failure to do this will mean they will be paying full kids price at the gate. Please make sure that children are registered with their tickets paid for by 1st July.
We do this to make sure that we have details of everyone attending on our system - and so that we can provide enough facilities
(under 3s come free – just register them at reception when you arrive)
The well-being of kids on site is an absolute priority - it's up to all of us to keep our eyes open and get involved if you see a child looking vulnerable or lost.
TRADERS & CATERERS
CHECK YOUR PITCH NUMBER ON THE SITE PLAN
John Love is Traders' and Caterers' site manager, he'll be around the Trading area or on a radio
NB: No single use plastics – use only bio-degradable cups, plates & cutlery
Documents
Make sure you've emailed us your insurance documents and food safety certificates (if required) and make sure you have copies available on site GIGI
Setting up
Arrive Tues or Weds before dusk.
John Love will be around to help you site your pitch. If in doubt, ask at the site office.
A plastic stake with your trader name marks the FRONT LH corner of your pitch.
You can camp behind your pitch.
Essential vehicles need an essential vehicle pass - available from the Site Office.
Non-essential vehicles must be moved to the CREW CAR PARK.
Live-in vehicles will receive Crew Camper passes at the Gate
Site Inspection
On Thursday July 9th 10am we will have a site inspection. This will include Health & Safety checks. Please ensure that any visible electrics have current PAT test certification, and that gas bottles are properly stored (they should be separate and locked) and fire extinguishers are up to date. Any food prep areas must have suitable floor covering - even if that's just a secure tarpaulin. They may also ask to see your documentation.
NB. The local authority have been very helpful & supportive. If any suggestions are given listen carefully and assure them that any necessary changes will be made ASAP. Never contradict them - take notes, smile & nod treat their advice as education!.
If no one comes to inspect your area by 11:00 then assume the inspectors have left
Attendance
We will have approx 1500 Givers onsite.
Music at your Camp or Pitch?
Please work with us - if we get it wrong we could lose our licence
Unless you have an agreement with us music must be at background levels in your location (ask Danny from production if in doubt).
NO pumping sound systems will be allowed! We will need to be very strict on this because of the promises we have made to the Estate and to the Council.
Finances
Cleaning bond and food tags costs will be refunded by transfer the week following the event. Please ensure we have your correct bank or Paypal details which should have been supplied in your pitch application form.
Rubbish
There will be wheelie rubbish bins & glass recycling around the main performance area.
Collection is daily by bin lorry - please ensure that any bins you have been using (or rubbish in bin bags) are at the rubbish points.
Water
Water is potable and tested. Standpipes are marked on the Site Plan – bring your own container. If water hook-up has been agreed, bring a threaded connector and appropriate hose lengths.
Grey Water
Sauna area: Bring enough hose to reach one of the drainage gullies (15 meters should do it)
Caterers: You must bring a container to collect your grey water (Get something with wheels!!) - it may be emptied in the drainage ditch behind the Sauna area.
USE ONLY BIODEGRADABLE SOAPS - do NOT use detergents.
BEFORE YOU GO
PLEASE will you ensure that your stall area is as clean as you found it when you pack up to go; Litter, bottle tops, fag butts and broken glass can be fatal to livestock and wildlife.
Cleaning Bond
If you have paid a cleaning bond you will need to get a sign off from trader co-ordinator, John Love before you leave site.
LEAVE NO TRACE
BANDS & ARTISTS
IMPORTANT!
Bands
Artist Liaison is Demelza Blick, who will be at the Artists Liaison Tent close to the Treehouse. Introduce yourself to the Treehouse tech crew at least 30 mins in advance of your set time. Included in your set time is a 15 minute set-up provision. Please don't go over time.
Back Line
On the Treehouse Stage we have a basic back-line set up of Guitar amp, bass amp and drum kit.
STAGE TIMES
Line-check only during changeovers, there are no soundchecks; the times shown on the programme are the total time allocated to your act. that includes getting on, line-checking, performance, encore - and getting off. Please help us to help you get the longest possible performance time. NB: We will not allow ANY overruns.
YOU MUST FINISH ON TIME PLEASE – or you'll mess up the schedule and be robbing time from other artists.
Kit
We have top class engineers and the latest desks and d&b sound systems - and we have all the monitoring, mics, stands, DIs that you could wish for.
Drinks & Food for Bands
There will be beers and soft drinks in the band tent backstage available before and after your set (but not at any other time!).
Finances
We try to make most payments by Bank Transfer. Please make sure you've sent us your BANK DETAILS. If we have agreed any cash payment you or your band leader or coordinator will need to come to the site office on Sunday afternoon or Monday morning to sort out finances. Ask for Beth or Bee.
